Delegation Schemes
Delegation is a key aspect of governance for more sophisticated organisations, including Scottish charities, allowing trustees to assign responsibilities to committees, staff, or volunteers while maintaining oversight. A scheme of delegation outlines which powers or functions are delegated and sets clear boundaries to ensure accountability.
Importance of delegation
Effective delegation enables organisations to operate efficiently and with greater impact. When trustees delegate day-to-day responsibilities, they can focus on strategic oversight and governance. Appropriate delegation also empowers staff and volunteers, building confidence and leadership capacity across the organisation.
Clearly defined roles and the delegation of appropriate tasks improves efficiency by reducing duplication and delays, and allowing the right team of people to be delivering that task. Delegation also supports better decision-making, as operational matters are handled by those closest to the work. By distributing responsibilities, organisations lower the risk of burnout and improve overall morale. Clarity in delegation also strengthens accountability, ensuring transparency and avoiding confusion.
Under Scottish charity law tasks may be delegated to other people, but charity trustees may not delegate their duties or responsibilities. It is important to remember that tasks delegated to other people must be properly supervised.
Scheme of delegation
A scheme of delegation outlines who is responsible for what, ensuring that tasks are completed effectively while maintaining oversight. To provide structure to delegation policies the following headings are a useful guide to thinking about the important steps:
- Who has authority to make decisions?
- Describe the limits and boundaries of delegated powers
- What are the accountability checks put in place to ensure transparency and maintain oversight?
Legal Considerations
A Scheme of Delegation must align with:
- the organisation's governing document
- Scottish charity law and regulations
- best practice in governance and financial management
Further resources and links
For guidance on creating a scheme of delegation, visit:
SCVO - Delegation Guide, including a Scheme of delegation
Foundation Scotland - Delegation Policy
DIY Committeee Guide - Delegation
For further free, well-informed information, find your local Third Sector Interface (TSI) at the directory page here